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IPL Seeks a Finance & Operations Associate

Interested in contributing to our mission of advancing immigration policy worldwide? Read on for more details about our new position.  


About IPL

The Immigration Policy Lab (IPL) at Stanford University designs and evaluates policies to advance the integration of immigrants and refugees worldwide. By producing new evidence and translating it into creative solutions, we seek to improve refugees’ and immigrants’ opportunities and strengthen their host communities.

Using new data and cutting-edge analytical tools, we bring evidence to bear on the urgent problems facing immigrants, refugees, and their service providers. We engage with community-based organizations as well as local, state, national, and international government agencies to test the effectiveness of current policies. In addition, we co-design new policies, programs, and tools that ultimately affect millions of immigrants, as well as increase the economic and social prosperity of the communities in which they live. Our talented team of faculty, professional staff, postdocs, and students has created a research model that combines the quality and rigor of an academic lab with the efficiency and innovation of a civic-tech startup.

About the Position

We are looking for a full-time Finance and Operations Associate who will provide finance and administrative support to IPL and to specific research portfolios. Reporting to the Executive Director, the Finance and Operations Associate will manage the day-to-day operations of the lab and perform a range of coordination, financial management, and research and lab administrative functions. The Finance and Operations Associate will work closely with faculty, postdocs, and staff to support the work of the lab, including assisting in the management of research protocols, in coordination with departments and administrative units across the university. We are looking for candidates who have exceptional organizational skills, are detail-oriented, and are eager to support a growing policy and social science lab with a diverse international research portfolio focused on refugees and asylum-seekers.

This is a 100% FTE, 2 year fixed term, non-exempt position. This position will be based on the Stanford campus at least two days per week and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

In this role, you will:
  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Develop, maintain, update, and implement policies and procedures for lab functions and projects regarding administration, human resources, and knowledge management.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
  • Process subaward invoice payments and subaward amendment requests, contractor invoice payments, and reimbursements for project, grant, and lab spending.
  • Administer grants in line with project objectives, including monitoring data acquisition and reuse applications, data use amendments, and monitoring Institutional Review Board (IRB) submissions to ensure timely reviews.
  • Coordinate and monitor routine maintenance services completion.  Plan and coordinate office moves and/or minor renovation projects.
To be successful in this role, you will bring:
  • High school diploma and four years of administrative experience, or combination of education and relevant experience.
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Knowledge and experience managing budgets and developing financial plans.
  • Ability to routinely and independently exercise sound judgment in making decisions.
In addition, preferred requirements include:
  • Demonstrated interest and/or experience in public policy and research

How to Apply

We invite you to apply by visiting this page and clicking on the “Apply for Job” button.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law